Privacy POlicy

Effective Date: February 7th, 2025

This Privacy Policy (“Policy”) sets forth the data practices applicable to the website, services, portals, and digital infrastructure administered by the operator of Culberson County Airport (KVHN) (collectively, “we,” “us,” or “our”). By accessing or using any part of our website, mobile application, platform, or other digital properties (collectively, the “Sites”), you agree to the terms outlined herein. This Policy is designed to provide clarity regarding the collection, use, sharing, and safeguarding of personal information and to comply with applicable federal, state, and international data privacy laws.

Commitment to Data Privacy

We are committed to maintaining the confidentiality, integrity, and security of your personal information. We do not sell, license, rent, or share your information with unaffiliated third parties for their direct marketing purposes without your express consent, except as required to provide services or as otherwise disclosed herein. All data handling practices are performed in accordance with applicable laws, including the California Consumer Privacy Act (CCPA), the Texas Privacy Protection Act (TPPA), and, to the extent applicable, the General Data Protection Regulation (GDPR).

Definition of Personal Information

Personal Information (“PI”) refers to any information that can reasonably identify, relate to, describe, be associated with, or be linked to an individual or household. This may include, but is not limited to, your name, email address, mailing address, phone number, geolocation data, browser fingerprint, Internet Protocol (IP) address, device identifiers, transactional records, and any other data tied to your online activity.

Information We Collect

We may collect personal information in several ways:

  • When you submit data to create an online account, request information, or engage in transactions or communications with us;

  • When you utilize airport services, complete forms on our Sites, or interact with customer service representatives;

  • Through automated data technologies, such as cookies, web beacons, session replays, and tracking pixels that log user behavior, time spent, pages visited, and browser metadata;

  • From third-party service providers, affiliates, or data correction vendors engaged to maintain data quality and fraud prevention standards.

Use of Your Information

Your information may be used to:

  • Facilitate, verify, or manage transactions, service delivery, and customer engagement;

  • Improve security, system performance, and overall user experience across our digital properties;

  • Communicate with you regarding service alerts, system updates, administrative notices, surveys, account confirmations, and promotional opportunities related to our operational offerings;

  • Detect, investigate, and prevent fraudulent or unauthorized activity;

  • Enforce our Terms of Use or comply with lawful requests, subpoenas, or court orders.

Cookies and Tracking Technologies

We use cookies and related digital tools for authentication, analytics, and to enhance your browsing experience. These tools may collect metadata related to your session duration, clickstream activity, search behavior, referring URLs, and engagement with on-site features. You may disable cookies in your browser settings; however, doing so may limit your access to certain features or reduce website performance.

We do not currently respond to Do Not Track (DNT) signals, but we do limit third-party tracking to those vendors performing analytics or site optimization on our behalf.

Data Sharing and Disclosure

We may share your personal information with trusted service providers or governmental agencies, where appropriate, for the following purposes:

  • To process service requests, technical support inquiries, or legitimate business operations;

  • To comply with applicable laws, safety mandates, FAA guidelines, or to protect public health and safety;

  • In connection with audits, legal proceedings, subpoenas, mergers, asset sales, or acquisitions;

  • With third parties engaged to manage secure infrastructure, customer communications, or system administration, under strict contractual confidentiality and data protection obligations.

Information Security

We implement robust administrative, physical, and technical safeguards consistent with industry best practices and regulatory standards, including SSL encryption, multifactor authentication, data access controls, and routine security audits. Credit card information and sensitive data are stored and transmitted using PCI-DSS compliant technologies. No system is completely immune to risks, and users should take appropriate steps to protect their access credentials and devices.

Data Retention

We retain personal information only as long as necessary to fulfill the stated purposes of collection or as required by law. Retention periods may vary depending on the nature of the service, regulatory requirements, or ongoing operational needs. Upon expiration of the applicable retention term, data will be securely deleted, de-identified, or archived.

Children’s Privacy

Our Sites and services are not intended for individuals under the age of 13. We do not knowingly collect or solicit personal information from minors. If we become aware that we have received data from a minor without verified parental consent, we will take immediate steps to delete the data from our records.

International Users

This Site is operated in the United States. If you are located outside the United States, please be aware that your information may be transferred to, stored, or processed in the United States where our servers are located and where our central database operates. Your use of the Site represents your consent to this transfer and processing.

California Privacy Rights

Under California Civil Code § 1798.83 and the CCPA, California residents have the right to request a summary of how their personal information is shared with third parties and to whom. Requests must be submitted in writing to the contact details provided below. California residents under 18 with an account may also request removal of posted content. Complete removal may not always be possible if content has been shared or archived externally.

Third-Party Sites and External Links

Our Sites may contain links to third-party websites for convenience, reference, or supplemental services. These websites operate independently of our control and are governed by their own privacy policies. We encourage Users to review the privacy practices of any third-party before submitting personal data. We disclaim any liability or responsibility for third-party content, security practices, or data collection methodologies.

Changes to this Policy

We reserve the right to amend this Privacy Policy at any time, without advance individual notice. Updates will be posted on this page with a revised effective date. Material changes will be communicated through prominent notice on the website or via email, where appropriate. Your continued use of the Site constitutes binding acceptance of the revised terms.

Contact Information

For inquiries, data access requests, correction of inaccurate information, or exercise of your privacy rights under applicable law, please contact CCA via the contact page.

All rights reserved. Unauthorized duplication, republication, or dissemination of this Privacy Policy is prohibited.